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Hotel & Resorts

How one can Begin a Backpackers Hostel: A Step-by-Step Information

To begin a enterprise one ought to have concrete information, understanding and experience. Properly, hostels are not any totally different. 

Opening a hostel just isn’t as simple because it appears to be. And, most of them are sometimes caught on one query – How one can begin a backpackers hostel? 
So, if you’re on the identical web page, right here’s a step-by-step information so that you can begin a backpackers hostel.

How did the idea of hostels originate?

This idea got here into existence in 1912 when a German trainer Richard Schirrmann established the primary hostel in Altena (Germany) in a faculty constructing.

The concept was to offer younger explorers a spot to remain. With an inflow of travellers the hostel was quickly relocated to the Fort of Altena.

First hostel of the world

Later in 1932, the Worldwide Youth Hostel Federation got here into existence appointing Richard Schirrmann as its first president which was then renamed as Hostelling Worldwide (HI) in 2006. 

Since then, HI is welcoming visitors from the world over to remain at their hostels. Their core mission is to serve each traveller on the lookout for lodging, with out discriminating towards them on the grounds of their nationality, caste, gender, or ethnicity. 

These are the 3 founders of Hostelling International
Pioneers of Youth Hostel

Nowadays, hostels give attention to offering visitors with a wonderful expertise. They provide an interesting decor, gaming zone, higher keep high quality, and far more, which makes visitors revisit the property. 

So, let’s start with the way to begin a backpacker hostel?

How one can begin a backpackers hostel?

With hundreds of issues to contemplate, you may really feel perplexed. So, I’ve divided them into 4 totally different phases for straightforward understanding.

These are 4 different phases of starting a backpackers hostel
4 Phases of beginning a backpackers hostel

Part 1 – Analysis and evaluation

It’s vital to do an intensive analysis on backpackers hostels, and perceive its working. Let’s check out the facets it is advisable think about in analysis.

a. Study hostel operations

Hostels function on the mannequin of self-service. This offers them an edge over motels by way of managing the employees.

In any hostel, the entrance workplace and housekeeping are two main operational areas. The entrance workplace employees focuses on managing the visitors, their complaints, requests, bookings and suggestions. Whereas the housekeeping employees is accountable to offer visitors with a hygienic and organised keep. 

A lot of the hostels have a kitchenette facility as a substitute of a restaurant the place visitors can prepare dinner their meals, and clear the gear they used.  

This helps hostels to focus extra on partaking the visitors and saves them extra operational prices. You have to perceive the SOPs (Normal working procedures) and procedures of all of the operations concerned in operating a backpackers hostel.

b. Analysis on geography and opponents

Earlier than you put money into any enterprise, it’s at all times really useful to find out about your location and opponents. This technique is relevant for hostels as nicely. 

Studying about geography will provide you with an perception into which areas visitors favor to remain. A lot of the hostels are positioned close to the highest vacationer spots of town. 

It’s higher to discover a location that has emergency amenities at strolling distance. Your hostel shouldn’t be in a crowded space, and neither on the outskirts of town. 

You will have multiple competitor in your neighborhood. It’s essential to have common updates about your compset efficiency.

You might want to consistently monitor their charges, affords and critiques. Keep in mind, the placement of the property and your opponents are two key elements in calculating your hostel’s tariff.

c. Decide your audience

Each lodging supplier caters to a particular visitor section. Properly, backpackers hostels are not any totally different. Their goal audiences are Millennials and GenZ preferring expertise over luxurious. 

One of many prime causes these solo travellers are drawn to hostels is as a result of they’re budget-friendly.

As soon as you identify your audience, examine for the potential income that might be generated.

d. Resolve your USPs 

USPs (Distinctive promoting factors) play an important position in attracting visitors to your property. They’re the highlights of your hostel, which garners your visitors consideration.

For the hostels, location and actions on the premises type the important thing part of USP. It may be a view from the room, bonfire, native cultural occasions, adrenaline-rushing actions, barbeque nights and far more. 

There are not any such limitations in itemizing USPs. 

e. Record the kinds of rooms you may provide

Hostel rooms should not restricted to dormitories. Many properties now provide personal rooms as nicely. Let me share certainly one of my experiences with you.

A few years in the past, I went on a solo journey to Jodhpur, an attractive heritage metropolis in India. I booked a backpackers hostel as I used to be travelling solo and anticipated a mattress within the dormitory.

Nevertheless, upon reaching there, they provided me a superbly adorned personal room having all the mandatory facilities.

This made me realise that hostels have damaged the stereotypical idea of bunker beds like navy and boarding faculties. 

So I’d recommend you keep away from working your hostel with previous typical dormitories. As a substitute, have totally different variations in each room. 

As an illustration, you may classify them as per mattress allocation, comparable to a six-bedded dorm, four-bed dormitory with AC, personal room and so forth.

As a matter of reality, nowadays contemplating girls security in thoughts, many hostels began providing a separate set of dormitories for them. 

f. Contemplate all of the facilities and gear you want 

Earlier than buying any facilities or gear to your hostel, examine in the event that they serve these two functions:

  1. Make your work simpler
  2. Cater to your viewers

If it doesn’t serve any of them, don’t think about buying it. Don’t overfill your listing with undesirable facilities, as it should impression your preliminary investments. Give attention to primary and needed ones.

Whereas itemizing down gear begin with the essential ones, comparable to bunker beds, linen, room facilities, good TV, lighting for decor, and so forth.

g. Calculate your general monetary facets

Now that our analysis is full, we should always head in the direction of calculating our hostel’s startup value. Though, this is able to be a tentative determine and the precise prices might range. 

It might improve or lower as per the continued situations. I’d advocate you to calculate bills by contemplating the upper prices of any funding you make.

It will provide you with the bottom quantity that you’ll incur initially whereas beginning a backpackers hostel.

h. Work in your tariff

Upon getting your tentative funding and tariffs of the compset, it is advisable calculate your hostel’s minimal and most room charges. Relying upon the kind of rooms, you may preserve numerous tariff constructions.

As an illustration, a six-bed dormitory and an eight-bed dormitory could have two totally different tariffs. The previous will likely be at a lower cost, whereas the latter one would have greater charges.

Nevertheless, be certain that the tariffs are within the vary as that of your compset. However, they shouldn’t be extraordinarily low or else you’ll find yourself incurring a loss.

Part 2 – Constructing your splendid hostel

After gathering all the info, it’s time for transferring to Part 2. At this stage, we will likely be specializing in organising the structure of your hostel. 

Let’s perceive the steps concerned to arrange your backpackers’ hostel.

a. Discover and create an ideal place to your hostel

Now, this can be a tough half. How would you choose the proper place for the hostel?

Properly, that depends upon a number of elements like:

  1. Funding quantity
  2. Kind of property (Previous or new)
  3. Area availability 
  4. Forms of rooms
  5. The capability of visitors you may accommodate

After itemizing down the factors, it’s time to search out the proper location to your hostel. There are two methods to do it:

  1. You’ll be able to both lease out a small property on a chief location and rework it right into a hostel
  2. Or you may construct new premises from scratch.  

In any case, it’s your alternative. Nevertheless, be certain that you don’t make investments an enormous chunk of your cash in finalising the hostel constructing.

b. Security comes first

Security is without doubt one of the greatest considerations amongst solo travellers. Because you cater to this section, it is advisable handle their considerations.

After the pandemic, visitors are sceptical about travelling and sharing rooms with strangers. Protecting that in thoughts, it is advisable make the mandatory preparations.

Well handle the area, in order that it might adhere to the social distancing norms with out affecting your ROI (Return on funding).

It’s extremely really useful that you must put money into fireplace security gear. Additionally, contemplating the rising considerations about girls security, you must set up CCTV cameras at your hostel, to keep away from any mishaps. 

c. Get all of the license and permits

For managing any hospitality enterprise, license, registrations and permits are a should. Though the listing of paperwork varies from place to position, right here’s the essential ones necessary to run a hostel.

  1. Registration certificates 
  2. Lease settlement/lease of the premises
  3. Fireplace security certificates 
  4. Native authority approval
  5. Police verification certificates

As a substitute of operating haphazardly, I’d recommend hiring a lawyer (at a nominal value) and get all of the certifications carried out in a single go.

So far as the fireplace security certification is worried, you may get hold of them out of your native fireplace division, after they examine your property. 

d. Buying, procuring and procuring 

Lastly, it’s time to go on a procuring spree. It is best to begin off with buying all the mandatory facilities and commodities you will have listed in the course of the first section. 

There’s a slight chance that you just may drift off to purchase fancy gadgets for giving your hostel a novel look. However, I’d advocate sticking to the funds and buying merchandise of prime significance. 

The modifications in decor might be carried out in a while. On this step, you must give attention to shopping for solely these issues which can be related to your listing.

Part 3 – Take pleasure in pre-opening actions

Now that your hostel is prepared, it is advisable provoke pre-opening actions. Mainly, this section is to work on the steps that will make your visitors’ keep flawless and memorable.

a. Usher in know-how to your help

Truthfully, with out know-how, managing any hospitality enterprise is sort of hectic. On this digital period, each job is managed on-line on a cloud-based platform. 

When you consider this, it might be troublesome to deal with bookings from all sources with none technological help. And it isn’t restricted to managing bookings.

Numerous different duties comparable to stock administration and price distribution, status administration, loyalty applications, and extra are depending on know-how. To make your hostel operations hassle-free I’d advocate you to put money into trendy applied sciences.

You can begin by investing in hostel administration software program. As soon as you start to cater a good quantity of visitors, you may vouch with different merchandise, comparable to status administration software program, income administration system and plenty of extra.

FREE Buyer's Guide to Hotel Software

b. Outsource companies from distributors

Outsourcing companies prevent money and time. You’ll be able to’t have all of the amenities accessible at your hostel.

Many hostels don’t have an in-house restaurant. In such instances, they companion with a neighborhood meals outlet or any restaurant within the close by neighborhood.

It’s useful as a result of they’d advocate their prospects to guide your hostel if they’re on the lookout for a property to remain.

I’d advise you to companion with native transport operators like personal bus or cabs, and exercise suppliers positioned round your hostel. 

c. Workers that trains higher performs higher

The most effective a part of hostels is that they’re manageable even with naked minimal employees. Which means, you don’t have to take a position a heavy quantity in hiring employees to your property.

The workers you recruit ought to pay attention to hostels SOPs (Normal working procedures). Additionally, they need to be skilled to work in keeping with the principles and protocols of your hostel.

This might allow you to to offer your visitors a hassle-free and memorable keep. It can additionally assist in protecting a examine on sustaining the service high quality.

d. Host a pre-opening ceremony

A pre-opening ceremony is a MUST for each property. It’s a straightforward job and doesn’t require plenty of visitors. 

For auditing, some skilled lodge workers keep on the new property to expertise each service. The exercise lasts for 2-7 days throughout which the workforce notes down each subject they face. 

It might be about something both the companies, room facilities, property’s atmosphere or one thing else. 

As soon as the ceremony ends, the workforce holds a gathering to rectify all errors earlier than opening the property for the visitors. 

You should utilize this method to analyse the failings of your hostel and eradicate them simply.

e. Influencers at your rescue

To get a good evaluation about your hostel, you may collaborate with social media influencers. Method bloggers, journey photographers, lodge critics or another influencers having a large attain among the many viewers. 

You’ll be able to invite them to remain at your property and share their expertise on numerous platforms. This may allow you to attain out to variety of viewers.

Nevertheless, don’t neglect to examine for the followers of the influencer you’re inviting. Intention for a blogger or influencer with a minimal attain of 10K+ lively subscribers and followers.

f. Generate a buzz with a web-based presence

So now that your hostel is able to welcome visitors, you must begin by creating a web-based presence. How to try this?

Easy, create your hostels model web site, and listing your property on Google and related OTAs.

For the reason that audience is the youthful era, I’d advocate selling your hostel on social media as nicely. Use high-quality photos of your property’s facade, room classes, close by location and companies visitors can avail throughout their keep. 

Furthermore, YouTube movies are actually helpful nowadays. You’ll be able to create a video specializing in the insights of the hostel. You may as well use Google 360 diploma, to seize a mesmerising video of your location. 

Right here, check out this stunning creation by the Zostel workforce.

You may as well promote the critiques and articles that influencers or visitors share about your property submit their keep. 

Part 4 – It’s time to welcome visitors

Now that our hostel is prepared and it’s time to welcome visitors to the property.

Truthfully, that is the purpose the place you’ll obtain solutions from visitors, which you’ll be able to implement in your hostel. However, earlier than that, it’s necessary to look into some small but essential steps.

a. Occasions and tour planners are your greatest companions

Strategic partnerships with journey brokers are at all times useful within the hospitality business. Speaking concerning the hostels, they should set up a robust relationship with occasion and tour planners to herald most visitors. 

These planners are consistently looking for properties offering a cushty keep at minimal costs. A lot of the occasion planners have the younger viewers as their visitors. 

Furthermore, occasions are the most effective alternatives to generate most bookings. You may as well promote your hostel by being a sponsor for any of those occasions.

b. Appeal to visitors with the most effective affords

Let’s conform to the truth that nothing attracts visitors higher than a reduced worth or an thrilling provide. I do know the tariffs of hostels are fairly low.

Nevertheless, to garner visitors consideration, it’s higher to supply visitors profitable reductions or offers. You’ll be able to run these promotional affords in the course of the preliminary days. 

You may as well create loyalty applications to your common guests. It’s a good way to earn extra income. All it is advisable do is introduce loyalty-based affords to your visitors.

Nevertheless, the provide must be fascinating, or else visitors received’t register for the loyalty applications. It might be both one night time’s free keep, low cost on low season bookings, final hen provide and so forth. 

These affords provide you with revenue by direct bookings, and however visitors are proud of the reductions. You’ll be able to say it’s a win-win state of affairs.

c. Create the magic with group gatherings

Neighborhood gatherings are the soul of hostel operations. The thrill of assembly new folks from totally different components of the world, sharing experiences with them, having fun with the night time over a barbecue or bonfire is one thing visitors stay up for whereas reserving a hostel. 

These actions are one of many core USPs in hostels. Furthermore, selling photos and movies of those actions will fetch you extra visitors.

d. Study and develop with suggestions

Suggestions is a crucial a part of any enterprise. Speaking concerning the hospitality business, critiques play an important position in breaking or making a property. 

Optimistic suggestions is bound to present your rating a lift on numerous platforms. Whereas unfavorable critiques may end up in a foul on-line status.

Nevertheless, each suggestions is new studying for hoteliers. This idea applies equally to the hostels.

For each evaluation that you just obtain, it is very important acknowledge it and be aware down the factors talked about by visitors. 

When you begin engaged on suggestions you’ll discover a drop in your complaints and unfavorable critiques. Progressively, it should enhance your hostel’s on-line status.

What are the hurdles in operating a backpackers hostel?

Each job comes with sure challenges. It’s upon you to both face it or shrink away from the identical. 

Managing and working a hostel just isn’t a straightforward job. I’m sharing with you among the frequent points confronted by hostel homeowners.

  1. Funding issues:  Belief me, each enterprise has an funding subject in the course of time. Even hostels should not an exception. Many property homeowners should fall again and hand over their hostel to aggregators for managing. In reality, a lot of them pursue franchise fashions, to keep away from the hassles of economic points.

2. Aggressive Surroundings: With the daybreak of the web period, the hospitality business noticed an increase in competitors. As visitors have hundreds of properties accessible to guide at discounted costs, many hostels are struggling losses.

3. Unexpected Circumstances:  There are particular conditions which can’t be managed. Contemplating the latest pandemic, it was a downfall for nearly all kinds of companies. Even the journey and hospitality business hit their lowest. Such circumstances create a barrier in enterprise, particularly in hostels the place rooms are occupied on a sharing foundation.

Zostel’s case examine

Zostel is without doubt one of the well-known hostel chains in India. Began in 2013 with one property, at the moment they’re current throughout 37 cities and handle greater than 1000 beds. 

So, what made them well-liked amongst visitors? How did they turn into a model?

Properly, they promoted their properties and hostels tradition on social media. Furthermore, with a model web site, they managed to create their id among the many visitors.

Zostel launched the tradition of backpackers’ hostels in India. With their out-of-box method and high quality of companies, Zostel grew to become travellers’ alternative for the keep. 

In 2017, they launched the idea of native exercise of their hostels as part of group gathering. This was like a cherry on the cake.

The companies and expertise provided by Zostel at beautiful areas are unparalleled. And this makes them a recognised hostel model in India amongst backpackers. 


The place can I open a hostel?

You’ll be able to open a hostel at any location that could be a vital vacationer spot. It might be at a hill station, beachside, heritage metropolis/city.

Which license and permits do I require to run a backpackers hostel in India?

Right here is the listing of necessary paperwork required to run a backpackers hostel in India:
Registration Certificates
GST Certificates
Resort/Store Act License
FHRAI Approval
Security Certificates by Fireplace combating division
Approval by municipal authorities
Police verification

What sort of visitors can I anticipate at my hostel?

You’ll be able to anticipate a majority of solo travellers at your property. Other than that, many visitors arrive in teams to attend occasions or paint the city pink. Most of them are younger travellers comprising millennials and GenZ.

How can I enhance visitor engagement at my hostel?

There are numerous methods to have interaction with visitors. One of the profitable methods is organising group gatherings. Other than that, you may tie up with locals for offering an genuine expertise to the visitors.

Key takeaways 

Hostels have been part of the hospitality business for a very long time. As in comparison with a lodge, the quantity of money and time for organising a hostel is low.

Nevertheless, that doesn’t indicate that managing a hostel is a straightforward job. But, having one is worthwhile in its methods.

I’ve given you step-by-step steerage on the way to begin a backpackers hostel. It’s time so that you can implement this and take a step in the direction of proudly owning your hostel.

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